HOW DO I APPLY?
Fill out the Grant Application Form at the bottom of this page. Please include any attachments in WORD or PDF documents only. For larger files (over 1MB) please put your proposal on a URL and send one URL for all of your files. Do not send a separate attachment for each component. A website with all info on ONE page is also acceptable. If you need any assistance with sending information, please submit the application form with the comments “need assistance” beside your art piece name and we will contact you.
Proposal (2 pages max.) should include:
1) Description
- Physical Description: including the final vision, materials, and the intended interactive component (if any).
- Philosophical Statement: What the art means to you and what you are trying to communicate to participants.
- Interactivity: Please describe how people will be able to interact with your proposed project.
- Proposed team: Do you have an adequate crew to build, install and clean up your project? Please describe your support team as it relates to the creation of the art, site support and dismantling/cleanup. Describe the roles and skills needed even if you do not have a complete crew at this time.
- Timeline: pre-event construction schedule which reflects your budget e.g., when materials will be purchased, when stages of construction will be completed. Please include an onsite arrival and construction plan.
- Leave No Trace: A well thought out breakdown and clean-up plan and schedule. You may not leave anything behind.
5) Itemized budget
- list in detail all expenses for material, rental, or asset costs. Research your costs carefully and be specific. Do not list “contingency costs” or “artist’s fee” as we do not cover those expenses. You must total your costs and give us a final number.
6) Bio
- Provide a short, informal bio that describes involvement in prior projects/work of this nature – intended to assure the Grants Committee that you have the skills and wherewithal to complete the project.
7) Visual materials (if applicable)
- Detailed drawings, sketches, and plans, hand-drawn or computer generated. You may also send photographs with your proposal. Materials must directly support your proposal and are limited to maximum of twelve (12) images and/or video. Video submissions should not exceed a total of three (3) minutes in length.
- Note: Visual aids inspire the reviewers and are definitely an advantage. One picture/sketch/video is required at minimum.
6) Safety Requirements, if required (1 page max.)
- Burning Artwork: If your artwork utilizes open fire such as candles, torches, fire barrels, or raised containers, please describe in detail. If artwork is to be engulfed in flames, please describe your ground protection. Include a detailed drawing showing how the art will be situated on it.
- If your artwork utilizes flame effects, flames that are automated, switched, pressurized or having any other action than simply being lit on fire, including propane or liquid fuels, describe in detail. Include a detailed drawing of fuel lines and tanks.
- Details of any safety measures required and in operation – fire extinguish placement, shut off value labelling, signage, and fencing
How do I submit my proposal?
Send your completed proposal only once – wait until it is final to send. Do not send multiple iterations with revisions, additions, etc.
Only one proposal per person and/or group will be accepted. If you cannot submit your proposal as specified above, any non-digital drawings/material can be hand delivered to a member of the Grants Committee by appointment only.
You will receive a confirmation from the grants committee that your proposal was received – if you do not receive a confirmation of receipt of your proposal within 48 hours, please email the grants committee
Contract
If your project is awarded a grant, you will be asked to sign a contract with GVIAS as a condition of receiving the grant funds.
Cost reporting and receipt of final grant amount
Final cost reports will be due no later than July 31st, 2012. You must provide copies of all receipts in order to receive full grant amount. If your final cost report or receipts provided do not add up to the full grant amount, the amount of the grant awarded will be reduced to reflect actual costs. Note that if your costs are less than the initial 75% grant award, you will be required to refund the balance to the Society. Cost reports and submitted receipts will be reviewed within 1 week of the final submission date with final grants paid no later than August 15th, 2012. You must satisfy all clauses of your contract to receive final funds. A blank cost report will be provided to all grant recipients.
Art Placement
When you arrive at the event location, prearranged volunteers MAY be available to assist you in placing your art at its assigned location. Although we prefer that you remain completely self-sufficient, we will do our best to assist you with your art if needed. All requests for this support should be included in your proposal.